Vacancies

Current Jobs & Volunteer Positions

The Selby Trust, is recruiting a capable, warm and friendly  Communications and Administrative Officer, to support the Chief Executive and join the team that runs the Selby Centre. He or she will provide the Chief Executive with administration support, efficiently organise the Selby Trust's meetings, training, undertake correspondence related to projects and partnerships, and help us achieve quality kite marks. There will be the opportunity to develop fundraising and project support skills, in a dynamic and diverse team of local people.

Key responsibilities:

  • To take minutes and notes at internal and external meetings, working closely with the Chief Executive to prepare board papers and packages for timely dissemination.
  • To keep membership records, databases and subscriptions up to date.
  • To keep governance records up-to-date with Companies House and the Charity Commission.
  • To stay abreast of legislative changes affecting social enterprises, charities, the voluntary sector, and the Selby Trust as good practice employers, and incorporate in the staff handbook.
  • To support the recruitment and induction of volunteers in Reception to undertake regular routine tasks such as phone cover, photocopying, updating data bases, leafleting
  • To liaise internally with staff teams, to establish a relevant and timely annual schedule of team meetings, reports, training and information sessions, away days and visits.
  • To receive visitors, providing information about the Trust and the context we work in.
  • To undertake office administration in the Chief Executive’s office to ensure it runs smoothly.
  • To undertake effective diary management with the scheduling of appointments, co-ordinating travel, accommodation, and itineraries, to meet requirements
  • To create internal and external newsletters, and e-bulletins using Salesforce, Prezzi and other relevant software packages, such as Microsoft Power-Point (training available).
  • To support the Chief Executive to prepare fundraising plans, applications and submissions.
  • To acquire an overview of projects delivered by the Selby Trust and to facilitate project co-ordinators to track and report their progress against clear milestones and indicators.
  • Prepare the monthly project expenditure spreadsheet (training and support will be provided). 
  • To undertake special projects involving internal and external research and liaison, on behalf of the Chief Executive, ensuring requirements and relevant standards are met.
  • To ensure all relevant information is appropriately gathered by project managers and officers, appropriately collated and presented for review, evaluation and monitoring.

 

Essential criteria:

  • Experience in providing a high standard of administrative support and strong people skills to learn from, encourage and support others from a wide range of backgrounds and circumstances
  • Highly literate and numerate with strong proficiency in computer skills and Microsoft packages and be comfortable with learning new communication tools and systems
  • Able to work effectively as a point of liaison in a warm, friendly and courteous manner, present well and able to write minutes
  • Able to schedule and work to deadlines effectively  and able to write and present reports clearly


Working Hours: Monday to Friday – 37.5 hours a week
Salary: £18-20k dependent on experience
Send application to:
reception@selbytrust.co.uk
Closing Time and Date:   5th January 2018 at 10 am. Late applications will not be accepted. 
Interviews will be on 12th January 2018.

Applications to email: reception@selbytrust.co.uk marking your subject line “Communications and Administrative Support Officer Application” or by post: Selby Trust, Selby Centre, Selby Road, Tottenham, London, N17 8JL

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Hours: Total 30 hours over, including evenings and weekends

We are looking for a Duty Officer to join our team, who must be an excellent timekeeper, flexible and able to work as an active team member. You must have strong experience of repairs & maintenance. You will ensure that the facilities are clean, well-maintained and kept available for use by the public and undertake these duties in a positive manner to achieve the best possible outcome within available resources. You will be supported by the Building Manager and other Duty Officers in the team at the Selby Centre and receive a thorough induction and training on the job. Please pick up the application form at the reception or download it.

Pay: £9.00 per hour.

Duties: Cleaning, minor repair & maintenance, support and deliver plans for future work and preventative maintenance, opening & closing rooms for customers, setting up rooms, security and other similar relevant duties.

Deadline for Applications: 1st December 2017 @ 5pm

Interview Date: 5th December 2017

Please return your application form to Linda@selbytrust.co.uk or hand in at reception.

We are an equal opportunities employer.

JOB DESCRIPTION

POST: Duty Officer

RESPONSIBLE TO: Building Manager

OBJECTIVIES: To ensure that the Selby Centre (and its associated premises) is clean, well-maintained and kept available for use by the public in a facilities management service.

Undertake these duties in a flexible manner to achieve the best possible outcome within available resources by supporting the Building Manager and other Duty Officers in the team.

Good experience in plumbing and carpentry

Hours: Expected To work flexible hours, 30 hours a week (some variations may occur depending on the needs of the organisation) including Saturdays, Sundays and Evenings as required.

Main Duties and Responsibilities:

To maintain the Selby Centre in a clean and tidy condition.

To attend Duty Officers meetings and contribute to discussions concerning the operation of the Centre in a positive and constructive manner.

To ensure the relevant Health &Safety standards are met within the Selby Centre

To refer any problems or queries relating to any aspect of the day to day functioning of the Centre as appropriate to the Building Manager.

To deal with the public and all potential users to ensure that they have equal access to the Centre irrespective of sex, race, disablement, or religion and to conform to the community centre’s Staff Code of Conduct.

To set up rooms for meetings etc. as necessary

To be responsible for opening and closing of offices.

Undertake preventative maintenance, and any other similar duties consistent with the basic objectives of the post.

To work as part of a team to look after the Selby Centre, bringing awareness of site, security, maintenance, safety and cleaning issues into a plan and support colleagues in positive manner.

To report all defects to the premises, furniture, equipment, to the Building Manager, track reoccurring issues and make remedial plans that result in effective repairs

Ensure the maintenance of the facility is in a clean and tidy condition, including cleaning duties.

To ensure the safe, secure and tidy operation of Selby Trust’s equipment and tools, ensuring best use of existing resources.

To work in conjunction with other teams e.g. Communications and Reception to help with displays of posters, leaflets and other publicity materials within the facility on the notice boards provided.

To attend to your duties at the facility in line with the rota.

To assess, refer and resolve any issues or queries relating to any aspect of the day to day functioning of the facility as appropriate to the Building Manager.

To advise potential users and local groups on the procedure for making bookings during your shift as appropriate.

To work flexible hours, which include Saturday and Sundays, including evenings as required.

Any other duties that may be considered necessary within the scope and overall objectives of the post.

Cleaning Tasks

Vacuum Cleaning, mopping, sweeping, machine – scrubbing and polishing of hard floors.

Brushing and vacuum – cleaning of carpets

Emptying of waste bins, ashtrays and removal of refuse (inside and outside)

Spot cleaning of carpets, floors, furniture, wall fixtures ad fittings, including removal of graffiti.

Cleaning lifts and stairs (including control panels and handrails).

Toilet, washroom and shower cleaning (including replenishing soap, toilet paper, towels and other necessities).

Cleaning partitions, doors, ledges and walls

Cleaning of internal glass panels, mirrors and splash back.

Cleaning by dusting and wiping of all furniture, fittings, surfaces and fixtures, dusting and sanitising equipment as required.

Vacuum cleaning of soft furnishings, curtains and upholstery.

Cleaning of equipment and machinery.

Clean any such areas as required by contract or other.

Stripping, sanding and re-polishing hard floors.

Maintenance Tasks

To assess what is required to safely undertake repair, refurbishment or improvement in the facility.

To identify materials required to undertake the repair refurbishment or improvements in the facility.

To clear the drains on a regular basis

Complete all joinery work to a good and safe standard as and when required. A list will be prepared by the building Manager on a weekly basis. Tools to be provided by Selby Trust. Contractors will be used for major works.

Complete plumbing work as required. Plumbing work will be done by a qualified contractor where necessary.

To change light bulbs, tubes etc. and take a record of all electrical work required throughout the building. Electrical work will be done by a qualified contractor where necessary.

Gardening – Have experience in basic gardening skills and using lawn mower and strimmer

To assist with locking up of the building, as and when required by the duty officer.

To put up out of order notices etc. as and when required and generally notify staff and users of the building defects and hazards.

To paint external and internally as necessary.

Equal Opportunity

The Selby Trust is committed to principles of equality of opportunity in terms of service provision and employment. As an employee of the Selby Trust, it is your responsibility to carry out your duties in accordance with this policy.

To deal with the public and all potential users to ensure that they have equal access to the facility irrespective of sex, race, disablement, sexuality or religion and to conform to the Centre’s Duty Officer’s Code of Conduct.

To have an awareness of the purpose and activities at the Selby Centre in order to inform clients and customers appropriately in the course of your interactions with the public on a day to day basis.

Health and Safety

All staff have a responsibility to ensure the health & safety of persons at work and members of the public in premises or sites controlled by the Selby Trust. The methods of achieving this will be by the provision of safe systems of work, safe and healthy conditions and environment and including such information, training instruction, actions to be undertaken by duty officers and supervision as is necessary to achieve these objectives in accordance with safety legislation and the Trust’s policy.

Ensure proper operation of all security systems and procedures at the facility, including liaising with the security company, suggesting and managing improvements and keeping in contact with users on security issues.

To respond when called upon in very rare emergency situations outside office hours for the supervision and proper operation of the facility and be able to address security concerns, police alarms, gas, electric, water services and any emergency issues raised by the local community.

Other duties

To undertake any other tasks requested that are reasonable and in line with the purpose and broad remit of the role and meet the needs of the Selby Trust.

 

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General Volunteer Opportunities

We offer travel expenses and lunch expenses to those who volunteer for over 4hrs a day.

Job Description:

  • Assist in providing regular content for the Charities various social media accounts on Twitter and Facebook.
  • Assist in ensuring photographs of key events are taken and posted.
  • Work with the other 40 to find out key events, projects or information that they would like promoting.
  • Assist (where possible) on ‘live tweeting’ of events.
  • Responding to queries via Social Media
  • Assist with the marketing of the Selby Trust and their projects at local community events.

Who We Are Looking For:

This would suit someone who has either worked in a similar environment previously (including as a volunteer), or someone who uses social media as a hobby and wishes to gain experience on how to develop this within the workplace.

We expect you to:

  • Have some knowledge of how social media works
  • Work well within a team and on own initiative.
  • Have clear verbal and written communication skills.
  • Be able to work with a variety of people.
  • Be able to work in a busy office environment

Times:

We are looking for one or two people to committ to one or two days during the week (Mon-Fri) between 10am - 4pm or 12pm - 6pm. We will accomodate those who need to work around school hours.

Commitment:

We are looking for someone who can commit at least 8-12 weeks.

How To Apply:

Please send your CV and a covering letter to info@selbytrust.co.uk

Job Description

The Selby Trust’s Global Gardening Project is a series of initiatives aimed at bringing local people together to:

  • Create opportunities that improve the local landscape
  • Promote and increase awareness of growing fruit, vegetables and herbs in urban areas
  • Increase awareness of alternative ways of maintaining a healthy lifestyle through improved diet and exercise

Who We Are Looking For:

We are looking for someone who enjoys gardening or wishes to start learning how to grow their own fruit and veg. Possibly you have always wanted an allotment but never were able to. 

Times:

We are looking for someone who can come in at least once a week on either Tuesdays, Thursdays or Fridays between 9am - 3pm. We will accomodate those who need to work around school hours.

Commitment:

We are looking for someone who can commit at least 8-12 weeks.

Other:

We will supply tools and equipment, however volunteers will need to bring their own suitable clothing.

How To Apply:

Please send your CV and a covering letter to info@selbytrust.co.uk

Job Description:

  • Offering general admin support to staff at the Selby Trust (i.e. taking minutes, helping with filing, photocopying for big events).
  • Answering telephone queries.
  • Assisting visitors who present themselves at reception.
  • Maintaining the information displays around the centre (leaflets, boards etc.)
  • Dealing with distribution and collection of post.
  • Ensuring that signage around the building is up to date.

Who We Are Looking For:

We are looking for someone who can work good as part of a team, has good customer service and communication skills. Is able to use IT. Would ideally suit someone who has experience in a similar role or is hoping to work in a similar role in the future

Times:

We are looking for someone who can work at least one day a week (10am - 4pm). We will accomodate those who need to work around school hours.

Commitment:

We are looking for someone who can commit to at least 12 weeks.

How To Apply:

Please send your CV and a covering letter to info@selbytrust.co.uk

Job Description:

We are seeking a volunteer to assist us with our funding bids and applications. The role includes:

  • To research potential partnerships and assist in the development of project proposals
  • To research funding opportunities and assist in the development of grant proposals
  • To research commissioning opportunities
  • To develop fundraising strategies
  • To explore self-financing opportunities
  • To source CSR opportunities from local and national companies

Who We Are Looking For:

  • Excellent written and verbal communication skills
  • Ability to understanding the bidding process
  • Some experience of a similar role

This role would suit someone previously working in a fundraising environment who may have retired or is considering returning to this field and would like some recent experience. However we are happy to work with someone who has the desire to develop experience in this field if they have the right qualities.

Times

We are looking for someone who can give at least one day a week on a weekday (10am - 4pm). We will be flexible around childcare/school timetables.

Commitment:

We are looking for someone who can commit to at least 12 weeks.

How To Apply:

Please send your CV and a covering letter to info@selbytrust.co.uk

Job Description:

We are looking for gardening volunteers to help us maintain the grounds of the Selby Centre. Ideally this would be someone with a keen interest and enjoys gardening, horticulture and plants who enjoys working outdoors and working on their own initiative.

Role:

  • Pruning
  • Hand-weeding
  • Planting
  • Basic up-keep of the external parts of the centre.
  • Leaf raking
  • Clearing footpaths 

Who We Are Looking For:

We are looking for someone who enjoys gardening and working outside. We want you to see this as a role where you can expand on your hobby.

Times

We are looking for someone who can give at least one day a week on a weekday (10am - 4pm). We will be flexible around childcare/school timetables. We are happy if you are only able to do half a day and we can discuss weekends if needed.

Commitment:

We are looking for someone who can commit to at least 12 weeks.

How To Apply:

Please email info@selbytrust.co.uk to tell us about your passion for gardening and what you enjoy doing.

Job Description:

The Selby Trust is a local charity based in Tottenham, North London. We work for the local community in developing projects around community development, environmental sustainability, economic development and community justice.

We are looking for a volunteer to undertake small DIY tasks and repairs - little things that would make a huge difference to the people who use the service, staff, volunteers and visitors to the Selby Centre and to keep the building looking presentable.

Role:

  • You will have:
    • Some experience in painting and decorating.
    • The ability to assist with minor fixes (i.e. broken door handles).
    • Basic understanding of plumbing (i.e. clearing blocked sinks)
  • You will work alongside a team of site staff who would be very happy to have the support. You hopefully enjoy painting, decorating and fixing things.

 

Times

We are looking for someone who can give at least one day a week on a weekday (10am - 4pm). We will be flexible around childcare/school timetables. 

Commitment:

We are looking for someone who can commit to at least 12 weeks.

How To Apply:

Please email info@selbytrust.co.uk to tell us about your skills and how much time you can commit

Job Description

  • Assist in ensuring items on the website are up to date
  • Assist in producing the monthly newsletter (training provided)
  • Assist in ensuring items on the website are up to date

Who We Are Looking For:

This would suit someone who has either worked in a similar environment previously (including as a volunteer), or someone who has website management or blogging as a hobby and wishes to gain experience on how to develop this within the workplace.

We expect you to:

  • Have some knowledge of how websites work
  • Work well within a team and on own initiative.
  • Have clear verbal and written communication skills.
  • Be able to work with a variety of people.
  • Be able to work in a busy office environment

Times:

We are looking for one or two people to committ to one or two days during the week (Mon-Fri) between 10am - 4pm or 12pm - 6pm. We will accomodate those who need to work around school hours.

Commitment:

We are looking for someone who can commit at least 8-12 weeks.

How To Apply:

Please send your CV and a covering letter to info@selbytrust.co.uk

Job Description

  • Place items online on our eBay charity shop (test items, take photographs, write honest descriptions etc.)
  • Ensure the items are dispatched or collected (a majority will be collected)
  • Market the items on the internet for maximum exposure (i.e. Facebook, mailouts, etc). 
  • Assist in selling items locally to other charities and voluntary sector organisations.

Who We Are Looking For:

This would suit someone who is very organised, enjoys keeping accurate files and has good communication skills.

We expect you to:

  • Have some knowledge of how eBay works
  • Work well within a team and on own initiative.
  • Have clear verbal and written communication skills.
  • Be able to work with a variety of people.
  • Be able to work in a busy office environment

Times:

We are looking for one or two people to committ to one or two days during the week (Mon-Fri) between 10am - 4pm or 12pm - 6pm. We will accomodate those who need to work around school hours.

Commitment:

We are looking for someone who can commit at least 8-12 weeks.

How To Apply:

Please send your CV and a covering letter to info@selbytrust.co.uk

Job Description

  • Assist the team in purchasing items (mainly DIY items) in preparation of the event
  • Help the team in shopping, placing items in safe place onsite and keep track of budget
  • Maintain the registration and evaluation information

Who We Are Looking For:

This would suit someone who is very organised, enjoys keeping accurate files and has good communication skills. This role does involve some physical work in collecting and storing purchased items.

We expect you to:

  • Have some knowledge of building works (low/medium level)
  • Work well within a team and on own initiative.
  • Have clear verbal and written communication skills.
  • Be able to work with a variety of people.
  • Be able to work in a busy office environment

Times:

We are looking for one or two people to committ to one or two days during the week (Mon-Fri) between 10am - 4pm or 12pm - 6pm. We will accomodate those who need to work around school hours.

Commitment:

We are looking for someone who can commit at least 8-12 weeks.

How To Apply:

Please send your CV and a covering letter to info@selbytrust.co.uk